Instructions
The IP suite integrates seamlessly with a number of market leading Management Information Systems (MIS) providers. This integration provides for a simplified setup process and reduces the burden and duplication of effort when managing staff details.
The integration is performed using a secure third-party tool called Wonde (www.wonde.com)
When the school has completed the registration process with Wonde, access will be granted to configure the integration. Upon completion of these steps the data may be imported as per the instructions in the How the Integration works section.
The MIS providers that SchooliP currently supports are,
- Capita SIMS
- Arbor MIS
- RM Integris
- Facility CMIS | Advanced Learning
- PupilAsset
- iSAMS
- ScholarPack
- Bromcom
- WCBS
- engage
- Progresso
New MIS providers are always in the process of being supported, for an up to date list go to https://www.wonde.com/integrations and see the partners section for a list of current MIS providers supported.
If the MIS provider you use is not in the list drop us an email at customercare@derventioeducation.com and tell us.
Note:
The import of staff information from the MIS is restricted to current members of staff within the Organisation and any members of staff stored in the MIS that are no longer employees will not be imported.
If you have any queries, please do not hesitate to contact the Customer Care Department using the email address customercare@derventioeducation.com or by telephone on 0333 0433 450.
Actions
How the Integration Works
To initiate the importing of data from the MIS, take the following steps;
- Log into your IP suite application with Administrator access
- Click on Users and Groups in the side menu
- Select the Staff Management option
- Click on the Sync Data button in the top-right of your screen
Data from the MIS will now be synchronised into your application. The synchronisation process will update existing staff information and create new records as needed.
Additionally, when a user logs into the system a check will be made to see if any changes have been made in the MIS and automatically updates their account.
What data do we use?
Staff
| Field | SchooliP Field | Notes |
| Forename | First Name | |
| Surname | Surname | |
| Initials | Initials | These initials are used to identify the user within the application |
| Work Email | Note: This is optional and only imported at the organisations' request | |
| Roles | Job Title |
If the member of staff has more than one role these will be combined into one, delimited by commas. Note: No roles information is currently imported from RM Integris, WCBS, ISAMS, ScholarPack or engage MIS systems. |
| Teaching staff | Non-Teaching Staff |
The field will be reversed when imported into the application; if the Teaching staff flag is not set in the MIS then the Non-Teaching Staff flag in the application will be set. Note: This will only be available when using Arbor, Capita SIMS, PupilAsset or Facility CMIS. |
| Photo | Picture |
The photograph stored in the MIS will be imported against the member of staff. Note: This is optional and only imported at the organisations' request. No Photograph information is currently imported from the RM Integris or ScholarPack MIS systems. |
| Hierarchy Details | Reports to |
The member of staff who this staff member reports to. When the member of staff is imported a link is setup to all the members of staff that report to them. Note: No staff hierarchy information is currently imported from B romcom, ISAMS, RM Integris, WCBS or engage MIS systems. |
| Password | This is automatically generated when the staff record is initially imported - in order to gain access to the password new users will need to click on the Forgot Password link on the login page to have their password sent to them. |
Classes
| Field | SchooliP Field | Notes |
| Name | Name | |
| Description | Description | If set in the MIS. |
| Staff Member | Staff Member |
The member of staff associated with the class, if set in the MIS. When a member of staff is imported, all the classes that they are associated with in the MIS are also imported and they will be linked to them in the application. Note: No Staff member links will be imported from Bromcom, RM Integris, ISAMS or ScholarPack MIS systems. |
Subjects
| Field | SchooliP Field | Notes |
| Name | Name | |
| Description | Description |
The member of staff associated with the subject. When a member of staff is imported they will automatically be linked to subjects they are associated with in the MIS if import of subjects has been requested. Note: No Staff member links will be imported from Bromcom, RM Integris, ISAMS or ScholarPack MIS systems. |
